Unifier

Managing all onsite and offsite physical records in a unified system for consistent policy application, defensibility, increased efficiency and reduced risk.

CHALLENGES AND STEPS TO TAKE

• Stop retaining less useful information by applying accurate retention requirements
• Have global visibility into the latest version of your retention schedule, so you can communicate policy and keep records compliant—no matter where they are
• Quickly locate and share accurate, consistently formatted legal citations with your General Counsel, Compliance Officer, or other constituents
• Synchronize your RIM-enabled systems to ensure that policy is being consistently applied to all content

IRON MOUNTAIN ADVANTAGES

• Access, manage and apply retention policy and legal holds across all record types, whether onsite or offsite
• Store active records onsite and offsite
• Store offsite records with multiple vendors

CUSTOMER STORY

• One of the UK’s largest and fastest growing law firm, needed to optimize its information and records management following the firm doubling in size in less than three years.
• The firm has more than doubled in size in less than three years, achieved through both organic growth and mergers and acquisitions. With mergers come the opportunity for synergy savings from economies of scale through consolidation, harmonization and standardization of processes and procedures. And one of the prime areas of opportunity is the optimization of information and records management.
• Using Accutrac has enabled the firm to create full traceability and chain of custody records, and know precisely where any file is. Each file is assigned a unique barcode identity at creation and this is used to record the location of files using a wireless PDA as it moves between people, departments and offices.
• By consolidating its information management services with Iron Mountain, the firm has been able to standardise and enhanced processes across most its business and derive clear economies of scale.