Space Maker

FREEING
UP SPACE

What if you could free up valuable and expensive office space currently used by your paper records ?

Carry out an audit of the type, number and location of records in your organization
Create a document retention policy with a built-in review process to make sure you only keep what you need to. This should be based on legal advice that considers the rules for your geography and industry
Arrange secure destruction of any records you no longer need
Index, label and store records
Determine who needs access to what, where they will be and how often they’ll need it
Develop an offsite storage solution allowing for different levels of access

Free up valuable office space and capital by sending records off-site in purpose-built secure facilities
Full confidence in the security and compliance of your records and chain of custody
Increase control over who accesses your information
Certified secure destruction of unneeded records
Overall lower operating costs

Reduced single box storage cost by almost 35% Croydon – an estimated saving of £2 million a year
Streamlined and standardized information management processes, improved security and reduced cost
Records are now better organized and securely stored yet easily accessible, allowing them to comply with freedom of information requests within prescribed timescales

42%. The number of organisations stating that their volume of paper is increasing, consuming up to 35% of office space.
Source: Information Governance – records risk and retention in the information age. AIIM, March 2013
£890. Every filing cabinet you can dispense with could save you this much a year in real estate costs.
Source: ‘What are the facts about paper’. www.thepaperlessproject.com
35%. Research indicates that employees waste over a third of their working week filing, copying, indexing or retrieving documents.
Source: IDC